F.No.
15/9/2006-IFU-III
Government of India
Ministry of Finance
Department of Revenue
New Delhi, the 10th
May, 2007
Subject: Instructions on regulation of expenditure under the
head ‘Foreign Travel Expenses’ -Reg.
Revenue Secretary has ordered that all proposals for foreign
travel by CBDT/CBEC/DOR should be put up sufficiently in advance Cabinet
Secretariat and the Department of Expenditure have also issued instructions
that the proposals requiring approval of Screening Committee should be referred
to them 15 days before the date of journey/departure. It has now been decided
that all foreign deputation proposals of officers would be further examined by
the Adviser to F.M. before submission to Revenue Secrctary/MoS/FM.
(i). While inviting attention to instructions contained in
the Deptt.’s G.M. of even number dated 8th May) 2006, all authorities are again
requested to adhere to the following guidelines while forwarding proposals for
visits abroad. Foreign travel should be restricted to most necessary and
unavoidable official engagements.
(ii) Every foreign travel proposal should be accompanied by
a note containing benefits derived from participation in the previous
meeting(s) on the subject, tour report of previous participation and
advantages/outcomes to be achieved by participation in the proposed visit.
(iii) Every proposal for visit abroad on bilateral
negotiations may also be examined as to whether the purpose can be achieved
through other modalities like video conferencing and e-mail, etc.
(iv) In respect of proposals involving acceptance of foreign
hospitality, prior approval from MHA be obtained under FCRA well in advance.
(v) Norms prescribed by Department of Expenditure on number
of delegates, period and frequency of visits in a financial year should be
strictly adhered to If considered essential sufficient justification may be
given for obtaining relaxation from the Department of Expenditure.
(vi) There is total ban on foreign travel for
workshops/conferences/ Seminars, presentation of papers abroad funded by the
Government of India except for annual and other formal meetings of
bilateral/multilateral bodies. No proposals should be sent unless it is found
essential and proper justification may be provided for seeking relaxation of
Department of Expenditure.
(vii) Department & Divisions should take as much
assistance as possible from the Missions abroad. Every proposal may be first
examined by exploring possibility of India’s representatives in
embassy/permanent missions being able to represent Government of India due to
their experience/exposure/knowledge in the area.
(viii)The proposals requiring approval of Screening
Committee be sent to IFU at least three weeks in advance as the same is to be
sent to Department of Expenditure 15 days prior to the date of departure. The
proposal requiring approval of Secretary and/or Hon’ble FM should be sent to
IFU at least 15 days in advance.
6. A cheek-list to be submitted for foreign travel proposal
is enclosed, This would be in addition to the Expenditure Proforma for
deputation abroad. While formulating and recommending the proposal for foreign
visit, it may invariably be ensured that cheek-list as well as Expenditure
Proforma are duly filled and signed by concerned Joint Secretary and placed on
the file.
7. Respective Divisions are requested to avoid sending
proposals to IFU which are not meeting the above guidelines and checklist
parameters.
(M. Deena Dayalan)
Joint Secretary & Financial Adviser
End: as above
1. President, CESTAT
2. Chairman, CBEC
3. Chairman, CBDT
4- Addl. Secy.(Rev.)
5. DO, GElS
6. Director, Enforcement Directorate
7- JS(Revenue)
8. JS(Customs)
9. JS(Admn.J,
CBEC.
lO JS(Admn.),
CaDT.
11. Director(FIU-IND)
12. JS(PT&TR-E/tJ)
13. JS(TPL4/II)
14. Narcotics, Owalior
15. Chief Controller of Factories, Gcwt Opium & Alkaloid
Works
16. Pr. CCA, CBEC
17. Pr. CCA, CBDT
I8 CCA(Finance)
Copy to:
1. PS to Hon’blc FM
2 PS to Minister of SLate (Revenue)
3, PS to Revenue Secretary
4, PS to Adviser to FM
(M. Deena Dayalan )
Joint Secretary &
Financial Adviser
